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Privacy Policy

Last update: 17 January 2023

Willminds LLC is committed to protecting personal data in an accountable, non-discriminatory, and gender sensitive manner.

Willminds defines ‘personal data’ as any information relating to an individual (data subject) who can be identified from that data, either directly or indirectly, by reference to this data and reasonably likely measures, and which is processed by or on behalf of Willminds in carrying out its activities. 

Willminds uses the term ‘data processing’ to describe any operation or set of operations that is performed on any personal data or non-personal sensitive data, whether or not by automated means, including collection, storage, use, transfer and erasure.This Privacy Notice explains how Willminds uses the personal data we collect from you when you use our main website, eg. or official Willminds pages on other sites and digital platforms.

General Principles: How we process personal data?

  • Fair and Legitimate Processing
  • Purpose Specification: Personal data should be processed for specified purposes, taking into account the balancing of relevant rights, freedoms and interests. Personal data should not be processed in ways that are incompatible with such purposes.
  • Proportionality and Necessity: The processing of personal data should be relevant, limited and adequate to what is necessary in relation to the specified purposes of personal data processing.
  • Retention: Personal data should only be retained for the time that is necessary for the specified purposes.
  • Accuracy: Personal data should be accurate and, where necessary, up-to-date to fulfill the specified purposes.
  • Confidentiality: Personal data should be processed with due regard to confidentiality.
  • Security: Appropriate organizational, administrative, physical and technical safeguards and procedures should be implemented to protect the security of personal data, including against or from unauthorized or accidental access, damage, loss or other risks presented by data processing.
  • Transparency: Processing of personal data should be carried out with transparency to the data subjects, as appropriate and whenever possible. This should include, for example, provision of information about the processing of their personal data as well as information on how to request access, verification, rectification, and/or deletion of that personal data, insofar as the specified purpose for which personal data is processed is not frustrated.
  • Transfers: In carrying out its activities, Willminds may transfer personal data to a third party, provided that, under the circumstances, Willminds satisfies itself that the third party affords appropriate protection for the personal data.
  • Accountability: Willminds should have adequate guidelines and mechanisms in place to adhere to these Principles.

What data do we collect?

Willminds collects the following data:

  • Personal identification data you directly provide Name, email address, phone number, postal address, function/position, organization, country of residence and other relevant information depending on the context.
  • Data generated by your activity: Log information such as Internet protocol (IP) address, navigation behavior through the website, device and software used, the time/date/duration of your visit, and other similar information and parameters related to your operating system and computer environment.

How do we collect your data?

We collect data and process data when you:

  • Register for events, subscribe to newsletters or request a service/product.
  • Voluntarily complete a survey or provide feedback on any of our message boards or via email.
  • Voluntarily complete a form.
  • Use or view our website via your browser's cookies.

How will we use your data?

In some circumstances we make your data available outside Willminds, such as for:

  • Analytics: We use third-party services Google Analytics
  • Email communications: We may use third party services.

How do we store your data?

Willminds securely stores your data on cloud services used by Willminds. Your data will not be published for general access nor disclosed or sold to third parties. Willminds, however, assumes no responsibility for the security of this information.

Data you provide directly is typically kept until either (1) you unsubscribe from the service requested or until (2) two years after your last transaction. We store data about your activity on our websites for 11 months, after which time it is deleted. We keep data on email activity for 24 months after which time it is deleted.

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit

How do we use cookies?

Willminds uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Willminds uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

How to manage cookies?

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Links to other websites

Our website contains links to other websites. Our Privacy Notice applies only to our website. For example, we link to our accounts on a number of social media platforms such as Facebook, LinkedIn, Instagram, and YouTube. We are not responsible for the privacy policies or content on third-party websites and encourage you to read the privacy notices of other websites you visit.

Changes to our Privacy Notice

We will revise or update this Notice if our practices change, or as we develop better ways to keep you informed about them. Please refer back to this page often for the latest information and the effective date of any changes. If we decide to change this Notice, we will post a new Notice on our website and change the date at the bottom. Changes to the Notice shall not apply retroactively.

How to contact us

ou may request access to your personal data in order to verify its accuracy and may request correction. To do so in connection with your use of this website please contact

For any other questions regarding the processing of your personal data, contact

Updates to this Privacy Notice
Date: 17 January 2023